Authorised Entry Only Signage

Background

For many years the University has used a Hazardous Area Signage program. This signage identifies work areas that require restricted access. The signage is also used to communicate basic hazard information and local contact details to anyone seeking to access the space, e.g. visitors, contractors and emergency services workers. New staff and CIS contractors are introduced to this signage via the University's online induction packages.

The Hazardous Area Signage program has recently been reviewed. The program will continue, but has been renamed Authorised Entry Only Signage and the procedures for obtaining the signage have changed.

Why has the signage program been reviewed?

  1. A substantial proportion of the current hazardous area signage is out of date.
  2. The method that has previously been used to produce the signage is not sustainable.

Why has the name been changed?

The term "Hazardous Area" has a specific technical definition within the Australian Standards that relates specifically to potentially flammable or explosive gas atmospheres. If we continue to use the "Hazardous Area" terminology there is potential for confusion, particularly with contractors and emergency services workers.

New Procedures

Each faculty/school now has the capacity to independently create Authorised Entry Only Signage" using this MS Word template. The document Understanding Authorised Entry Only Signage (PDF) explains how to use and interpret the signage. Below are some basic instructions for updating your signage using the template.

  1. Read the Understanding Authorised Entry Only Signage document.
  2. Systematically review the high risk areas within your area of control.
  3. Create an appropriate sign for each high risk area e.g. laboratory, workshop.
  4. Open the AEO Template
  5. Delete the hazard pictograms that are not applicable for the specific facility/area.
  6. Delete the precaution pictograms that are not applicable for the specific facility/area.
  7. Add the local contact details using mobile phone numbers (preference) or full landline numbers e.g. 9351 5555
  8. Save the file with reference to the Building, Level and Room Number, e.g. AEO_K07_03_306
  9. Print the document in colour on white A3 paper.
  10. Laminate and fix the sign to the entrance using double sided tape or a similar product.

Standard use of pictograms

The relevant hazard and precaution pictograms must only be applied when relevant to the specific facility/area. Unnecessary overuse of the pictograms will diminish the value of the signage. The pictograms used are derived from the Australian Standards. The use of non-standard additional pictograms is not permitted.

Signage Location

  1. Ideally, the signs must be displayed at all entrances to high risk areas. However, priority must be given to the main entrances.
  2. If possible, the sign will be positioned immediately adjacent to the entrance (not on the door itself).
  3. The top of the sign should be positioned approx 1600mm above the floor.

What's next?

  1. These documents and tools will be made available via the Work health & safety website.
  2. A CIS Project Request has been submitted requesting installation of a standard signage frame at the major entrances to all laboratories and workshops. This will allow local staff to simply insert the necessary colour printed piece of A3 paper into a perspex holder, eventually eliminating the need to laminate and fix the signage in place. This is a longer term action that we cannot wait for.

FOR ACTION

All Faculties, Schools and department need to start reviewing and updating their "Authorised Entry Only Signage". All signage must be up-to-date by the start of Semester 1, 2013. The completeness and quality of the signage will be monitored as a part of the 2013 High Risk Audit Process.