School of Psychology Committee Structure 2016

 

Overview:
The main School administration is carried out by committees which advise the Head of School and report to the School Board. The terms of reference and membership of each committee are specified below. The operation of these committees is managed by the Manager: Financial and the Manager: Teaching and supported by the School Administrative staff.

 

The agendas of the Postgraduate, Research, Resources, and Teaching Committees are circulated to the School and any member of the Board may attend any of these committee meetings, but only committee members may vote. The minutes of all committee meetings are located on the School Documents website

Head of School: Professor Frans Verstraten
Deputy Head of School: Professor Sally Andrews,
Professor Justin Harris
   
Associate Heads of School:  
Associate Head, Clinic: Professor Caroline Hunt
Associate Head, Postgraduates: Dr Damian Birney
Associate Head, Research: Professor Louise Sharpe
Associate Head, Resources: Dr Michael Cavanagh
Associate Head, Teaching: Dr Caleb Owens
   
School Committees (in alphabetical order):
Head of School Management Team
Clinical Studies Committee  
Postgraduate Committee  
Research Committee  
Resources Committee  
Teaching Committee  
School Board  

CLINICAL STUDIES COMMITTEE

Terms of Reference:
  1. To manage the admission, the progress and the examination of postgraduate students for the Master of Clinical Psychology (MCP) degrees,
  2. To oversee the operation of the Clinical Psychology Unit,
  3. To advise on new degree structures for clinical Psychology,
  4. To coordinate internships for MCP students,
  5. To receive and act upon student evaluations of the MCP programs,
  6. To provide a summary report at each of the School's Board Meetings.

Frequency of meetings: every month

Reports to: Head of School, School Board

Membership:

The membership should normally include at least one level B or C and one level D and at least one male and one female. In consultation with the Head of School this committee will have the power to co-opt up to two additional members to fulfill this requirement or to assist in fulfilling its terms of reference.

  • Head of School: Professor Frans Verstraten
  • Chair, Associate Head, Clinic: Professor Caroline Hunt
  • Dr Maree Abbott
  • Dr Damian Birney
  • Ms Chantal Braganza
  • Dr David Hawes
  • Dr David Horry
  • Dr Sunny Lah
  • Ms Meredith Medway
  • Dr Paul Rhodes
  • Ms Amelia Jane Scott
  • Ms Jemma Todd
  • Professor Stephen Touyz
  • One student representative for each year

Supported by: Belinda Ingram


POSTGRADUATE COMMITTEE

The Postgraduate Committee is unusual in that it functions in the main as a Board of Examiners which reports directly to the Head of School and thence to the Faculty on the admission, progress and examination of postgraduate students. The matters with which it deals are frequently of a confidential nature, unlike the other committees which usually deal with wide-ranging policy matters. Because of its confidential nature, Postgraduate Committee meetings are restricted to invited members of staff only. Supervisors of students whose progress and examination is being discussed are invited to attend the relevant meeting.

Terms of Reference:

  1. To manage the admission, progression, supervision and examination of postgraduate students,
  2. To advise the Head of School on individual student progress,
  3. To conduct annual interviews with all postgraduate students in order to assess the progress and problems of postgraduate students,
  4. To consider policy matters concerned with postgraduate students by research, course work and postgraduate courses in Applied Science,
  5. To advise on the introduction of new postgraduate programmes,
  6. To recommend procedures for ensuring appropriate completion rates,
  7. To collate and provide information for consideration of scholarships and prizes,
  8. To provide a summary report at each of the School's Board Meetings.

Frequency of meetings: monthly, [Committee minutes]

Reports to: Head of School, Faculty, School Board

Membership:

At least one male and one female will normally be included in the committee membership. In consultation with the Head of School the committee will have the power to co-opt up to 2 additional members to fulfill this requirement or to assist in fulfilling its terms of reference

  • Chair, Associate Head, Postgraduate: Dr Damian Birney
  • Head of School: Professor Frans Verstraten
  • School Manager: Vlasta Chiang Soto
  • Associate Professor Maree Abbott
  • Professor Sally Andrews
  • Dr Bruce Burns
  • Dr Laura Corbit
  • Dr Ilan Dar Nimrod
  • Associate Professor Sunny Lah
  • Dr Sean O’Connor
  • Dr Caleb Owens
  • Associate Professor Paul Rhodes
  • Dr Marianna Szabo
  • Postgraduate student representative

Supported by: Belinda Ingram


RESEARCH COMMITTEE

Terms of Reference:

  1. To monitor Research activity within the School and to make recommendations to the Head of School concerning the encouragement and facilitation of research by staff and postgraduate students
  2. To offer support to the School for grant applications, through advice, internal reviews and organization of workshops and information sessions.
  3. To facilitate the conduct and publication of research by staff and students
  4. To refer to the Resources Committee concerning technical and resource matters impeding research,
  5. To facilitate research-related interaction by members of the School
  6. To report back to the School from the Faculty of Science research committee
  7. To provide a report at each of the School's Board Meetings

Frequency of meetings: every two months, [Committee minutes]

Reports to: Head of School, and to School Board

Membership:

The membership should normally include at least one level A, one level B or C and one level D and at least one male and one female. In consultation with the Head of School this committee will have the power to co-opt up to 2 additional members to fulfill this requirement or to assist in fulfilling its terms of reference.

  • Chair, Associate Head,Research: Professor Louise Sharpe
  • Head of School: Professor Frans Verstraten
  • Professor David Alais
  • Associate Professor David Allsop
  • Professor Sally Andrews
  • Dr Damian Birney
  • Dr Micharl Bowen
  • Professor Phyllis Butow
  • Dr Ilan Dar-Nimrod
  • Professor Justin Harris
  • Associate Professor Ilona Juraskova
  • Dr Caroline Moul
  • Professor Sharon Naismith
  • Dr Caleb Owens
  • Postgraduate student representative

Supported by: Cindy Li


RESOURCES COMMITTEE

Terms of Reference:

  1. To monitor the financial, personnel, space and equipment resources in the School and to advise the Head of School concerning usage and needs in the resources area,
  2. To receive reports from individuals responsible for computing, IT, workshop, administration, Animal House and to make recommendations on the basis of these reports,
  3. To make recommendations concerning the acquisition, storage and disposal of equipment and software,
  4. To monitor and recommend on the usage of space in the School,
  5. To monitor and recommend on the maintenance of buildings,
  6. To monitor and recommend on safety matters,
  7. To plan and make recommendations concerning the upgrading of teaching and research laboratories and of other School facilities (e.g. the Animal House) and to monitor the progress of any construction or refurbishment,
  8. To make recommendations about the purchase of minor equipment,
  9. To recommend and make priorities for the purchase and use of equipment furniture, software, library,
  10. To make recommendations concerning the allocation of research infrastructure funds,
  11. To monitor technical and administrative staffing needs and to make recommendations concerning these needs to the Head of School,
  12. To advise on matters concerned with consultancies and business liaison,
  13. To provide a summary report at each of the School's Board Meetings.

Frequency of meetings: every two months, [Committee minutes]

Reports to: Head of School, School Board

Membership:

The membership should normally include at least one level A, one level B or C and one level D and at least one male and one female. In consultation with the Head of School this committee will have the power to co-opt up to 2 additional members to fulfil this requirement or to assist in fulfilling its terms of reference.

  • Chair, Associate Head, Resources: Dr Michael Cavanagh
  • Head of School: Professor Frans Verstraten
  • School Manager: Vlasta Chiang Soto
  • Professor Justin Harris
  • Finance Manager: Mr Richard Guerreiro
  • Web and Database Manager: Ethel Harris
  • Deputy Manager of Computer Services: Nenad Petkovski
  • Associate Professor David Allsop
  • Associate Professor Alex Holcombe
  • Dr Ian Johnston
  • Dr Caleb Owens
  • Postgraduate student representative

Supported by: Julia Ning

 


TEACHING and Learning COMMITTEE

Terms of reference:

Purpose

The School of Psychology’s Teaching and Learning Committee will:

  1. Consider all matters concerning the delivery and assessment of the School's units of study, Undergraduate and Postgraduate.
  2. Assist Unit of Study Co-ordinators to make decisions and create documents (e.g. Unit of Study Outlines) which are consistent with the agreed standards of the School of Psychology and the Policies and Procedures of the University,
  3. Advise Unit of Study Co-ordinators on current and upcoming teaching, marking, and administrative duties relating to Units of Study, and of decisions made by the Faculty's L&T and UG studies committees.
  4. Monitor assessment procedures and to ensure they are in line with current University Policies and Procedures,

Responsibilities of Representatives serving on the School of Psychology’s Teaching and Learning Committee:

  1. Attend all meetings
  2. Report matters arising in Units of Study for which no precedent in Policies or Procedures exists
  3. Seek assistance where issues in Units of Study conflict with or are not best served by existing Policies and Procedures
  4. Contribute to the aims and purpose of the Teaching and Learning Committee

Frequency of meetings: Monthly, [Committee minutes]

Reports to: Head of School, School Board

Membership:

The membership should normally include all Unit of Study Coordinators, Program co-ordinators, UG student representative, Director of Education, IT representative.

  • Chair, Associate Head, Teaching: Dr Caleb Owens
  • Head of School: Professor Frans Verstraten
  • School Manager: Vlasta Chiang Soto
  • Coordinator, UG Intermediate/senior: Dr Helen Paterson
  • Coordinator, UG Intermediate/senior: Dr Carolyn MacCann
  • Coordinator, Honours: Dr Evan Livesey
  • Coordinator, BPsych/BA(Psych): Dr Irina Harris
  • Coordinator, International Exchange: Dr Bruce Burns
  • Professor Sally Andrews
  • Ms Ethel Harris
  • Dr Fiona Hibberd
  • Dr Ian Johnston
  • Dr Celine van Golde
  • All Unit Coordinators
  • One Undergraduate student representative

Supported by: Sian Viney

 


SCHOOL BOARD

Constitution and Procedures:

The constitution and procedures below are subject to the resolutions of the Senate and Academic Board. Current statutes and Regulations on School Board are attached.

  1. MEMBERSHIP
    The board shall be constituted as follows:
    1. i all full-time and fractional academic, postdoctoral research and professional staff assigned to the School (does not include casual tutors, research assistants, honoraries or affiliates).
    2. one undergraduate student and one postgraduate student in Psychology.
  2. MEETINGS
    1. The Board shall normally meet 6 to 8 times a year.
    2. Additional meetings may be called when deemed necessary by the Chairperson or by one quarter of the Board members.
    3. Meetings may be cancelled by the Chairperson when there is insufficient business.
  3. CHAIR
    1. The Chair of the Board will normally be the Head of School except as provided for by the Statutes and Regulations of the University.
    2. If the Chairperson is unable to preside at a meeting of the Board, or chooses not to preside at a particular meeting, he/she will be responsible for appointing an Acting Chairperson for that meeting.
    3. The Chair or Acting Chair shall have the responsibility for ensuring compliance with the University Statutes relating to meetings as set out each year in the University Statutes and Regulations.
  4. QUORUM
    1. A quorum shall be half the membership of the board (excluding those on authorised leave at the time of the meeting).
    2. A quorum must be present at the time of voting for any decision to be valid.
  5. MOTIONS
    1. Substantive motions must normally be circulated in the agenda papers to all members of the Board in the form of proposals for approval.
    2. Motions which have not been circulated as above will be accepted for discussion at the meeting only when the Chairperson deems them to be urgent.
    3. Procedural motions may be accepted at the meeting.
    4. Motions to rescind any previous motions carried by the Board will not be accepted within ten months of the original motion being carried unless information not available at the time of decision is presented in support of the rescission. A motion to rescind a previous decision taken within the previous ten months will require a two-thirds majority of votes in order to be carried.
    5. All motions must be moved and seconded by voting members of the meeting before being put to vote.
  6. VOTING
    1. When a vote is taken on a matter before the Board, the matter shall normally be decided by a simple majority of those voting for or against the motion.
    2. The person presiding at any meeting shall have a vote and in the case of an equality of votes a second or casting vote.
    3. Voting shall normally be by a show of hands, but may be by secret ballot if a motion to vote in this manner is proposed and seconded. In the event of a secret ballot the votes shall be counted by the Secretary to the Board and a member of the Board.
    4. Should a majority of Board members wish to vote on a manner using preferential voting, the procedure as documented by Locke shall be that which is used.
  7. FUNCTION
    1. The Board shall consider and make representations on any matters pertaining to the School referred to it by the Head of School.
    2. In addition, the Board may make representations on any matter pertaining to the School (a) to the Head of the School and (b) through the Head of School, to the appropriate Faculty or Board of Studies concerned, the Vice-Chancellor or other appropriate officers of the University.
    3. Proposals and matters for consideration by the School shall be submitted to the Head of School who normally will refer them to the relevant School committee for consideration and recommendation. There are five Committees of the School which are to be known as the Postgraduate Committee, the Clinical Studies Committee, the Research Committee, the Resources Committee and the Teaching Committee. Each of these committees will present a report on its activities for noting by each meeting of the Board.
  8. RECORDS
    1. A record shall be kept of each meeting of the Board and this record shall be signed as an accurate record after approval (and, if necessary, amendment) by a subsequent meeting of the Board.
  9. CHANGES IN BOARD CONSTITUTION AND/OR PROCEDURES
    1. Motions regarding changes in the School Board constitution and/or procedures normally will only be considered at the First Board meeting each year.

Frequency of meetings: 6 to 8 times per year, [School Board minutes]


MEMBERSHIP OF COMMITTEES OF THE FACULTY OF SCIENCE

Dean’s Advisory Committee: Professor Frans Verstraten
Faculty of Science Board: Professor Frans Verstraten
Faculty of Science Associate Dean (Research): Professor Sally Andrews
Faculty of Science Postgraduate Research Committee: Dr Damian Birney
Division of Natural Sciences Postgraduate Studies Committee: A/Prof Maree Abbott, Dr Marianna Szabo, Dr. Sean O'Connor
Faculty of Science Research Committee: Professor Louise Sharpe
Faculty of Science Teaching and Learning Committee: Dr Fiona Hibberd, Dr Caleb Owens
Faculty of Science Undergraduate Studies Committee: Dr Fiona Hibberd
Faculty of Science Sub-Dean: Dr Fiona Hibberd
Associate Dean BLAS: Professor Fiona White
Work Health & Safety (WHS): Professor Justin Harris
SEG Research Integrity Committee: Professor Alex Blaszczybski
CPC Related: Professor Sharon Naismith
APAC Officer: Professor Caroline Hunt

 


MEMBERSHIP OF COMMITTEES OF THE UNIVERSITY

Clinical Education Academic Advisory Committee (CEAAG): Professor Caroline Hunt
Human Ethics Committee: Associate Professor David Hawes, Dr Micah Goldwater, Dr Niko Tiliopoulos
SEG Research Integrity Committee: Professor Alex Blaszczynski

 


SCHOOL OF PSYCHOLOGY - COMMITTEE STRUCTURE

Head of School: Professor Frans Verstraten
Deputy Head of School: Professor Sally Andrews, Professor Justin Harris

Teaching

Research

Resources

Postgraduate

Clinical Psychology Unit (CPU)

 
Owens

 
Sharpe


Cavanagh

 
Birney

 
Hunt

Alais
Andrews
Burns
Harris, E
Harris, I
Hibberd
Johnston
Livesey
MacCann
Paterson
Chiang Soto
van Golde
Verstraten
All Unit Coordinators
HoS
UG Rep

Alais
Allsop
Andrews
Birney
Bowen
Butow
Dar-Nimrod
Harris, J
Juraskova
Moul
Naismisth
Owens
PG Rep
HoS

Allsop
Chiang Soto
Guerreiro
Harris, J
Harris, E
Holcombe
Johnston
Owens
Petkovski
HoS
PG Rep

Abbott
Andrews
Burns
Chiang Soto
Corbit
Lah
Dar-Nimrod
O'Connor
Owens
Rhodes
Sharpe
Szabo
HoS
PG Rep

Abbott
Birney
Braganza
Hawes
Horry
Hunt
Lah
Medway
Rhodes
Scott
Todd
Touyz
HoS
PG Rep

Support:

Viney

Li

Ning

Ingram

Ingram

 

Sub: SSP
Chair: Andrews
Chiang Soto
Hunt
Owens
HoS

Sub: Ethics
Chair:Gonsalkorale

Dhillon
MacCann
Tiliopoulos

Sub: IT/Web
Chair: Harris, E

Bastian
Bowen
Burns
Goldwater
Holcombe
Abbott

Sub: Safety
Chair:    Harris, J

Bowen
Johnston
Hunt
McGregor
Owens
Petkovski
Shannon

Sub: Animal House Group (AHUG)
Chair:  Johnston

Boakes
Corbit
Curthoys
Harris, J
McGregor
Menhous

 

Sub: MCP/PhD Admissions
Chair: Rhodes

Abbott
Birney
Dar Nimrod
Sharpe
Touyz